The Cool Panda | At Sea Conference & Events

Your Event Deserves A Better View

Welcome to Your Cruise Event By The Cool Panda – where unforgettable experiences set sail. Whether you're planning a corporate retreat, conference, seminar, or group getaway, we specialize in turning traditional events into extraordinary journeys at sea. Let your attendees escape the ordinary, engage in meaningful connections, and explore the world together — all while enjoying the perfect balance of business and leisure. It's time to work, connect, cruise — and leave the hotel ballroom behind.

Your Next Event Is At Sea

Ditch the windowless hotel ballroom and give your group an experience they’ll never forget. Hosting your event at sea isn’t just a change of scenery; it’s a game-changer. Cruise ships offer built-in venues, top-tier amenities, and stunning ocean backdrops that elevate everything from keynotes to casual networking. With all-inclusive pricing, effortless logistics, and a vibe that mixes business with vacation, there’s no better way to skip the ballroom and board the ship.

All-Inclusive Experience

When you host your event on a cruise, everything you need is bundled into one incredible price — accommodations, meals, meeting space, entertainment, and more. Unlike traditional hotel conferences, where you’re hit with extra charges for ballroom rentals, A/V equipment, and group dining, cruises offer a true all-inclusive experience that saves you money while elevating the experience for your guests. No hidden fees, no juggling vendors — just smooth sailing from start to finish.

Impressive Destinations

Why settle for one city when you can explore several stunning destinations in a single trip? Hosting your event at sea turns your itinerary into an adventure, with each port offering new scenery, culture, and experiences. From Caribbean islands to European coastlines, your group can island hop or visit world-class ports — all while attending a fully organized business event onboard. It’s the ultimate way to mix purpose with paradise and make your event truly unforgettable.

Built-in Engagement

Cruising naturally creates connection — and that’s a win for any event. With built-in engagement opportunities like interactive breakout sessions, group excursions, beach days, and themed parties, your attendees won’t just attend your event — they’ll live it. Whether networking over dinner, dancing under the stars, or tackling a team scavenger hunt on a private island, every moment onboard is a chance to bond, collaborate, and make lasting memories together.

What We Do

Events & Seminars At Sea

Events are a great way to promote your business and build brand awareness. They can also be used to launch new products, build relationships with customers, and generate sales. However, organizing a successful event takes a lot of time and effort. From finding the right venue to planning the perfect menu, there are many details that need to be taken care of. That's where corporate event management comes in. We will work with you to understand your goals for the event and help you to plan and execute every detail, from start to finish. We'll also be there on the day of the event to make sure everything runs smoothly. So if you're looking to make your next event a success, give us a call. We would be more than happy to help you out.

What We Do:

Develop event objectives that align with your goals.
Develop and stick to a corporate event budget that accounts for all aspects of your event.
Source venues months in advance to secure your ideal location.
We arrange for transport (Flights & Car rentals), and accommodation for attendees.
Use an app or website to communicate event details with attendees.
Gather post-event data through surveys, follow-up calls, and social media activity.

Corporate & Company Bonding Experiences

A cruise is a great choice for a corporate retreat or small company getaway for a number of reasons. First, it provides an opportunity for employees to bond with one another in a relaxed setting. There are a variety of activities available on cruise ships, from group fitness classes to trivia nights, that can help employees get to know one another better. In addition, cruises offer a variety of amenities that can make employees feel relaxed and pampered, such as pools, spas, and restaurants. And finally, cruises are a great value for the money, providing all-inclusive packages that are often cheaper than hotels or other resorts. For these reasons, a cruise is an ideal choice for a corporate retreat.

We work with the cruise lines so that you can enjoy private events all to yourself. Imagine taking over the back of the ship each night to have your own private concerts with an open bar for all your employees. We also work with shore excursion companies so that you can have your own private shore excursions tailored just for you too. How amazing will you look when you take all your employees to a private island getaway just for them on your next shore excursion?

We arrange for transport (Flights & Car rentals, or Transfers), and accommodation for attendees.
Use an app or website to communicate event details with attendees.
We work with shore excursion companies to create custom team-bonding shore excursions just for you.
We are onboard working with the ship's officers to make sure that all your requests are accommodated.
We handle the checking-in of your employees once on the ship.
We work with DJs, comedians, guest speakers, and bands to provide private entertainment just for your group.

At Sea Concerts & Event Planning

Do you have a following? If you're a social media influencer, a band, a speaker, or a comedian, we can produce an "at sea" event for you. From 50 to 5000 people, we can accommodate any size event. Private concerts, speakers, comedians - you name it, we can do it. And because we're at sea, there's no limit to the fun you can have. So if you're looking for something truly unique and memorable, look no further than an at-sea event with us. Please feel free to contact us today to find out more.

We are also experts in producing your themed cruise. Have a themed cruise idea? Please contact us and let us know. We will be happy to put it together for you free of charge.

Industry Contacts – We work with all the major cruise lines and know how to find your perfect ship.
Contract Negotiations – We will walk you through the process and ensure you maximize every variable.
Cruise Booking Platform For Your Event– We implement a professional cruise booking platform for your event. You do not need to worry about websites, sign-ups, or payments. We handle it all. You just bring the cruisers.
Dedicated Cruise Program Manager – A Program Manager who will guide you through every stage of planning and will be with you onboard to ensure your vision is executed just the way you want it.
Reporting and Inventory Management – We will conduct a weekly audit of bookings, provide you with detailed booking reports, manage guest special requests, and all reporting to the cruise line.
Port Logistics – When it comes to bringing equipment on the ship, we have experience in working with customs to get your equipment on and off efficiently.

Cruise Group Travel

Group cruises are a great way to spend your vacation with friends, family, or any other type of group, whether large or small. The value on board is unbeatable - you can go around and do whatever suits each person's needs for the day! There will always be something happening at all hours, so it won't even feel like time has passed, no matter what you choose as your activity today.

Group Cruises off a wide range of benefits.. To start with, lower pricing and the rates are guaranteed for the categories that are held. When not booking as a group, rates are always subject to change. Groups are also offered extra amenities ranging from onboard credits, a complimentary bottle of wine or a cocktail party, specialty dining, or other amenities.
There is also the opportunity to be the group leader and sail for FREE, as a tour conductor credit will be issued back after the group sails.

Weddings At Sea

In case you're wondering if a cruise is the right way to celebrate your wedding, we can assure you – it is! Aboard a cruise ship, you and your guests will have the time of your lives. Picture your wedding photos with a blue sea sky background or a white-sand beach behind you… and a gentle breeze through your hair. Oh, and don’t forget the delicious food! Whether you get married aboard the ship or on a scenic island destination, we take care of all the details and can either work directly with you or your wedding coordinator.

And then there’s the honeymoon. Want the world’s best honeymoon? Only if you like fine dining, entertainment, exotic locations, and comfy staterooms… plus even more fun. Nearly all the best ways to spend your honeymoon are included in your cruise fare. Say yes!

A Cruise Wedding is much more affordable than hiring a venue.
Don't have a wedding planner? You do now. We work with the cruise line's wedding planners!
It’s a vacation for you and all who attend your wedding day.
You can also get married on a beach. Or another destination.
You can choose a complete wedding package.
You can sometimes get married by the captain!
You can get some incredible wedding photos

Associations & Creative Entrepreneurs

Professional Associations
Hosting your annual meeting or member event at sea is a unique way to energize your association and drive deeper member engagement. From continuing education sessions and keynote presentations to networking mixers and recognition ceremonies, we help you create a seamless agenda that blends professional development with unforgettable travel experiences. With exclusive group space, AV capabilities, and tailored group excursions, your members will enjoy meaningful connections — all while exploring new destinations together. Plus, cruise pricing keeps things cost-effective and easy to budget.

Creative Entrepreneurs
For creative minds who think outside the box, a cruise event is the perfect canvas. Whether you're hosting a mastermind, a content retreat, or a collaborative workshop, we help turn your vision into an experience that inspires. From sunrise strategy sessions on deck to branded swag bags, photo ops at every port, and themed networking events, we make sure your brand and purpose shine through. With a mix of inspiration, collaboration, and play, your cruise event becomes a launchpad for creativity, connection, and community.

Event Planning Done For You

Event Planning

Turnkey Planning Services

With our turnkey planning services, we make hosting a cruise event effortless from the very first call. We take care of everything — from reserving cabins and coordinating airfare to organizing transfers, onboard meeting spaces, private group excursions, and themed events. No juggling multiple vendors or worrying about logistics — your dedicated Cool Panda event coordinator handles all the details so you don’t have to. You bring the people, we’ll bring the plan — streamlined, stress-free, and ready to set sail.

Custom Itineraries

Every group is unique — and your cruise event should be too. We work with you to build a custom itinerary that fits your goals, audience, and vibe. Whether you want a quick 3-night escape or a 10-day immersive journey through the Caribbean or Mediterranean, we’ll match you with the perfect ship, sailing dates, ports of call, and onboard schedule. From keynote sessions and breakout workshops to cocktail hours and shore excursions, your itinerary will flow effortlessly — blending structure with freedom, business with adventure.

Onboard Event Support

With our Onboard Event Support, your cruise event feels polished and professional from start to finish. We handle all the behind-the-scenes details, including AV setup for presentations, custom-branded materials, welcome swag bags, and personalized event lanyards for every guest. Whether you’re hosting a seminar, product launch, or themed party, our team ensures everything runs smoothly and looks on-brand — so you can focus on connecting with your group while we take care of the rest!